Last updated: 29 October 2026

At Earth Women, I recognise the trust involved in sharing personal information, particularly information relating to your body, health, menstrual cycle, personal experiences and inner life.

I am committed to treating the information entrusted to me with care, respect and confidentiality. This Privacy Policy explains how I collect, use, store and protect personal information when you visit my website, enquire about an offering, register for a gathering, participate in a journey, or engage with Earth Women in other ways.

This policy applies to Earth Women’s website, services, gatherings, journeys, retreats, one-to-one sessions, plant medicine experiences, online courses and digital resources.

1. About Earth Women

Earth Women offers spaces and experiences for women to gather, connect and deepen their relationship with themselves, one another and the natural world.

For questions about this Privacy Policy or the handling of your personal information, please contact:

Email: earthwomennz@gmail.com
Website: https://earthwomen.nz

2. What information I collect

The information I collect depends on how you engage with Earth Women. It may include:

Personal and contact information

• Your name, email address and other contact details.

• Information you provide when making an enquiry, registering for an offering or communicating with me.

Health and wellbeing information

• Information you choose to share about your menstrual cycle, physical health, medical conditions, allergies, sensitivities, medications or other relevant health considerations.

• Information about your needs, boundaries or circumstances that may be relevant to your participation and safety.

• Other personal information you choose to share in connection with our work together.

Some of this information may be sensitive. I aim to collect only information that is reasonably necessary for a clear and legitimate purpose.

Bookings and payments

• Details of your registrations, purchases, attendance and transactions.

• Payment confirmations and relevant billing information supplied by the payment provider.

Payment card details are generally handled by the relevant payment provider rather than stored directly by Earth Women.

Communications and email subscriptions

• Messages, enquiries, feedback and other correspondence.

• Your email subscription preferences and information about whether you have subscribed to receive newsletters and invitations to future offerings.

Website and technical information

• Basic technical information that may be collected through website hosting, analytics, cookies or other enabled website services.

3. How I collect your information

Information may be collected when you:

• Complete a registration, enquiry or wellbeing form.

• Book or purchase an offering.

• Communicate with me by email, direct message or another communication channel.

• Participate in a circle, session, retreat or journey.

• Subscribe to the Earth Women email list.

• Visit or interact with the website and its enabled technologies.

Where I request personal or sensitive information, I will explain the purpose of collecting it and provide relevant privacy information so that you can make an informed decision about sharing it.

You can ask why particular information is needed before providing it.

4. How I use your information

I use personal information for purposes connected with operating Earth Women and providing its offerings. These may include:

• Responding to enquiries and communicating with you.

• Managing bookings, registrations, payments and attendance.

• Preparing for an offering and communicating relevant practical information.

• Understanding relevant health, wellbeing and safety considerations where appropriate.

• Providing requested services, resources and follow-up communications.

• Sending newsletters and information about future offerings where you have subscribed or where otherwise permitted by law.

• Maintaining business, accounting and legal records.

• Improving the website and the services I provide.

• Meeting legal obligations and responding to legitimate safety concerns where necessary.

I will not use your information for a materially different purpose without an appropriate lawful basis.

5. Sensitive personal information

I understand that information about your body, menstrual cycle, health, medications and personal experiences deserves particular care.

I aim to collect this information only when there is a clear reason connected with the offering or your participation. I will take reasonable steps to ensure that you understand why it is requested and how it may be used.

Access to this information will be limited to what is reasonably necessary for the relevant purpose. I will not use your personal disclosures as promotional material or share your personal story publicly without your permission, unless disclosure is otherwise required or authorised by law.

Please be mindful that online forms, email, messaging platforms and other third-party services have their own security and privacy practices.

6. When information may be shared

Earth Women does not sell personal information.

Where necessary to operate the business, information may be processed by service providers such as:

• Website hosting and form providers.

• Booking and payment platforms.

• Email marketing services.

• Online meeting platforms.

• Digital course or resource platforms.

These providers may process information on my behalf or under their own privacy terms. I aim to use appropriate providers and take reasonable steps to protect the information entrusted to me.

Information may also be disclosed where required or authorised by law, or where disclosure is reasonably necessary to address a serious safety concern and is legally permitted.

Some service providers may store or process information outside New Zealand. Where this occurs, I will take the steps required by applicable privacy law.

7. Confidentiality within circles, sessions and retreats

Earth Women values the privacy and dignity of every woman who enters its spaces.

Personal information shared directly with me will be treated with care and kept confidential, subject to legal obligations and the circumstances described in this policy.

Participants are asked to respect one another’s privacy and not repeat another participant’s personal stories, identifying details or disclosures outside a gathering without their permission.

However, I cannot guarantee the actions of other participants or promise absolute confidentiality within a group setting.

Please share only what feels appropriate and safe for you. Additional confidentiality agreements may be used for particular offerings.

8. How I protect and store information

I take reasonable steps to protect personal information against loss, unauthorised access, misuse, disclosure or alteration.

Depending on the systems used, these steps may include password-protected accounts, restricted access and security measures provided by my service providers.

No electronic storage or transmission method can be guaranteed to be completely secure. If a privacy breach occurs, I will respond in accordance with applicable legal requirements, including notification obligations where required.

9. How long I retain information

I retain personal information only for as long as it is reasonably necessary for the purpose for which it was collected, unless a longer period is required or permitted by law.

Some booking, financial and business records may need to be retained to meet legal or accounting obligations. Other information, including wellbeing information collected for a particular experience, will be reviewed and securely deleted or disposed of when it is no longer needed.

10. Your privacy rights

Under New Zealand privacy law, you generally have the right to request access to personal information held about you and to request correction of information that is inaccurate or incomplete.

You may also ask questions about how your information is being used and request that it no longer be used for a particular purpose, where applicable.

To make a request, contact earthwomennz@gmail.com. I may need to verify your identity before responding and will handle your request in accordance with applicable legal requirements.

You can unsubscribe from marketing emails at any time using the unsubscribe link provided or by contacting me directly. Unsubscribing from marketing will not necessarily stop essential communications about an existing booking or matters that I am legally required to communicate.

11. Cookies and third-party services

The website may use cookies or similar technologies through its website platform, analytics tools or embedded services.

These technologies may support website functionality, help understand how visitors use the website or enable third-party features. The information collected depends on which services are enabled.

You can manage cookies through your browser settings, although disabling some cookies may affect website functionality. Please also refer to the relevant third-party providers’ privacy policies.

12. Changes to this policy

This Privacy Policy may be updated from time to time to reflect changes to Earth Women’s offerings, practices or legal obligations.

The current version will be published on the website with the latest update date.